Operations & Administrative Coordinator Healthcare Startup | Sandton, Johannesburg Full-time | Reports to Founder / Managing Director | Salary: R10,000 – R15,000 per month About Us We are a growing healthcare startup based in Sandton, Johannesburg. Our core business focuses on providing locum healthcare professionals, occupational health services, and corporate wellness solutions to companies across South Africa. The business is founded and led by a medical doctor and entrepreneur managing multiple healthcare ventures. We are looking for someone who can contribute beyond traditional administration — someone who can bring structure, improve systems, streamline operations, and help support the continued growth of the business. About the Role We are seeking a proactive, organised, and solutions-driven Operations & Administrative Coordinator to join our team. This is a hands-on role suited to someone who enjoys coordinating people, solving problems, managing operational details, and ensuring tasks are properly executed and followed through. You will work closely with the founder and assist with locum staff coordination, wellness-day planning, stock management, invoicing, payment tracking, client communication, and general business operations. Key ResponsibilitiesOperations & Systems Create and maintain trackers, workflows, templates, checklists, filing systems, and operational processes. Improve organisational systems and assist with streamlining day-to-day business activities. Ensure tasks are followed up and completed efficiently. Contractor Coordination Coordinate contractors and healthcare professionals for wellness events and clinic support. Confirm staff availability and communicate event or shift details. Maintain organised records of healthcare professionals and onboarding documentation. Wellness Events Liaise with clients regarding event planning and logistics. Coordinate staffing, stock, consumables, and event preparation. Assist with setup coordination and post-event administration. Stock & Deliveries Order, track, organise, and manage stock levels. Travel to the Sandton office base as required. Drive a company vehicle when necessary to collect or deliver stock and equipment. Finance Administration Prepare invoices and track outstanding payments. Assist with contractor payment administration. Support finance-related tasks using Sage, Excel, and internal systems. Communication Communicate professionally with clients, suppliers, healthcare professionals, and management. Ensure clear follow-up, responsiveness, and excellent service delivery. Skills & RequirementsExperience Minimum of 2+ years’ experience in office administration, operations coordination, or a similar support role. (Beneficial) Organisation Highly organised, structured, detail-oriented, and reliable. Strong organisational skills with excellent attention to detail. Ability to prioritise and manage multiple tasks simultaneously. Technology Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong working knowledge of: PowerPoint Sage ChatGPT and AI productivity tools General digital and administrative systems Communication Excellent written and verbal communication skills. Professional, friendly, and confident communication style. Driver’s Licence Valid driver’s licence required. Must be comfortable driving a company vehicle when needed. Location Must be able to commute to Sandton, Johannesburg. Work Style Proactive, adaptable, fast-paced, intelligent, and able to think independently. Comfortable working in a growing and evolving business environment. Languages Multilingual ability would be advantageous. Who We Are Looking For This role is ideal for someone who enjoys creating order in a busy environment. You should be comfortable building process and organisational systems, using technology to improve efficiency, taking initiative, and supporting a growing business where priorities may shift quickly. We are looking for someone dependable, practical, detail-oriented, and confident communicating with clients, healthcare professionals, and suppliers. Why Join Us? This is an opportunity to join an exciting and growing healthcare startup at an important stage of expansion. You will work closely with the founder, gain exposure to healthcare operations and business development, and play a key role in building the systems and structure that support long-term growth. How to