Key Guard Security aim to provide quality security services including static security, mobile patrols, key-holding, retail security and alarm response and corporate roles. We provide these services to a broad range of clients in multiple locations across Ireland. If you're looking for a dynamic, fun and progressive company, then this is the vacancy for you! We are now inviting applicants for a Business Support and Executive Assistant to one in our client's corporate offices based in Hatch St. Dublin 2. Please be advised that this position is temporary based on a 3-month contract. We are particularly looking to hear from candidates who are searching for a new challenge, and want to provide the best customer experience possible to our client and their employees and visitors. Main Responsibilities Executive Support: Act as a trusted first point of contact for stakeholders, managing access, communications, and priorities with professionalism and discretion. Provide consistently proactive, responsive, and highly organised support, anticipating needs and managing competing demands effectively. Own complex diary management, including scheduling, gatekeeping, and forward‑planning to optimise stakeholders’ time. Anticipate and track key deadlines and deliverables of stakeholders, ensuring stakeholders are briefed and supported in meeting them. Attend meetings as required, capturing actions and decisions, and proactively managing follow‑up to ensure timely completion of agreed actions. Manage inboxes where required, including prioritisation, drafting correspondence, summarising documents, and escalating matters appropriately. Manage incoming and outgoing communications, including calls, emails, reports, and written correspondence. Arrange travel itineraries, bookings, meetings, and transfers, ensuring seamless travel and adherence to internal travel processes. Process expenses and invoices accurately and promptly, ensuring compliance with internal policies. Wider Team and Business Support; Own meeting management end‑to‑end where required, including scheduling, agenda circulation, minute‑taking, action tracking, and follow‑up against agreed deadlines. Ensure all travel and absence is accurately recorded in the appropriate tracker for the teams the Business Support and Executive Assistant looks after and report upward daily/weekly on this data as appropriate. Establish and maintain effective working relationships with key internal stakeholders, acting as a collaborative and reliable partner. Work closely with EA and Assistant peers to coordinate meetings, projects, deadlines, and shared priorities. Identify opportunities to improve administrative processes, systems, and ways of working to enhance efficiency and effectiveness. Provide cover for peers during periods of leave or sickness, ensuring continuity of support. Be available for on‑call support during peak periods or urgent situations, as required. SKILLS, QUALIFICATIONS AND EXPERIENCE Experience in a similar role or corporate environment. Experience working with MS Office (Outlook, Word, Excel, Powerpoint) Discreet and trustworthy when handling confidential information. Excellent oral and written communication skills. Proactive and able to take initiative to anticipate needs and solve problems. Understanding of operational systems and processes to facilitate efficient workflow. *Please note that you must have a valid work permit and currently reside in Ireland to be considered for this role* Pay: €20.00 per hour Work Location: In person